One of the problems with all of us is recency effect.
Analogy :)
When I have an argument with my wife, I forget everything that she has done for me before that argument occurred. My immediate thinking is completely oblivious of the reality.
Now assume it is appraisal time. Can you recollect all the good things and the not so good things that an officer has done throughout the year? One side of the story is that many of us have already made up the mind as to what we want to rate the direct report. We assume that sub-consciously we have factored all the things over the year. But is this true? As per the recency effect it is not.
What I recommend is to have a log of all incidents over the year for every direct report? We use this in our consulting team. If I stay overnight and work over a proposal, I ensure that my IO has it mentioned (we have a tool that makes it possible for me to enter details if my IO does not). If I qualify a certification exam, I put it in there. If I win a customer accolade and it goes to my IO, he puts it in there. A paper presentation at an International Conference is mentioned. The list goes on.
At the end of the year, I know what I have achieved in past one year and so does my IO.
Are there any other ideas that you can think of that will achieve the same effect and prevent the recency effect?
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