Centralize all possible places where leaks can happen.
For example in my 67ER, every company would pick up its fuel requirement in barrels from the central dump and top up the vehicles in the company garage. Thus we had 4 zones in addition to the main pumping zone where leakages could happen.
The workshop company rates the vehicles with a particular KPL. It is assumed the over the long run the mileage is averaged. But is that really true.
What I suggest (based on effective results under command of my CO J Sikand) is centralizing the fuel supply. Not only that, all vehicles should top up every evening before turning in the vehicle at the garage. A record is kept of amount of fuel topped up and also the kilometres run during the day time. Over a month (30 data points are good enough for a trend) the real mileage will be available. If the figures are same as those issued by workshop, good. If mileage obtained is more than stated, it means that fuel is surplus.
What do you do with the surplus fuel? Keep it, as in many units it is used during winters for running the stoves that cook food. The point is that as a CO you should be aware of how much fuel is surplus and you alone should control its distribution.
And the keys to the fuel tank will be with the fuel station commander (have the duty JCO present there during fuel time, if need be) and not with the individual drivers.
This problem may not be so prevalent wherein the total number of vehicles are less than 30. But in a vehicle based unit, it is.
Question time:
Any guess on how much fuel was surplus over a month?
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